How to Decide Which Client Best Suits Your Needs
When choosing between Outlook Express and Outlook, users and organizations should base their usage decision on the following criteria:
Outlook Express - Choose Outlook Express if:
• You require only Internet e-mail and newsgroup functionality (for versions of Windows later than Microsoft Windows 95, versions of Windows earlier than Microsoft Windows 95, Macintosh, and UNIX platforms).
• You use or plan to use Office 98 for Macintosh, and you want to take advantage of the integration of Outlook Express with this version of the Office suite.
Outlook - Choose Outlook if:
• You require advanced Internet standards-based e-mail and discussion group functionality.
• You require integrated personal calendars, group scheduling, task, and contact management.
• You require integrated e-mail and calendaring, cross-platform clients for versions of Windows later than Microsoft Windows 95, versions of Windows earlier than Microsoft Windows 95, and Macintosh platforms.
• You use, or plan to use Office 97, Office 2000, Office XP or Exchange Server and want to take advantage of the integration of Outlook with this version of the Office suite, and the integration with Exchange Server.
• You require robust, integrated run-time and design-time collaboration capabilities.
The similarities
Both Outlook and Outlook Express handle the basics of Internet mail, including an address book, message rules, user-created folders, and support for POP3, IMAP, and HTTP mail accounts. Both were developed by Microsoft and so have a somewhat similar appearance. Both contain the word “Outlook” in their names. Believe it or not, that’s just about all they have in common.
They both handle e-mail, but even in that they differ.
The differences
Outlook and Outlook Express were designed by different programming teams for different audiences with different needs. Outlook Express was developed as part of Internet Explorer with the home user in mind while Outlook was developed as part of Microsoft Office with the corporate user in mind. Outlook Express is a basic Internet mail program that is part of Internet Explorer and Windows. Outlook is a full-featured personal information manager that is available as a part of Microsoft Office and also as a stand-alone program.
Outlook Express handles not only Internet mail but also Internet news, a feature that Outlook does not natively possess. But Outlook has a host of features that Outlook Express does not have, such as a calendar, a task list, a journal, and automatic backup into archive files. The address book in Outlook is a very sophisticated contact management system unlike the simple address book used by Outlook Express. Outlook can be programmed using Visual Basic for Applications (VBA) but Outlook Express cannot. Outlook is highly interoperable and so can be used in combination with Word, for example, to perform mail-merge in e-mail or to automate outgoing mail messages. Outlook Express does not interact with other programs in this way except for creating a new mail message when a program requests it.
Outlook also has a very powerful Junk Mail feature which has received high praise and is envied just as highly by many Outlook Express users. In a similar vein, Outlook has message rules for both incoming and outgoing mail, while Outlook Express can only filter incoming. Outlook rules also offer a much wider range of actions than do rules in Outlook Express.
Outlook has a powerful Junk Mail feature that is the envy of many Outlook Express users.
One important difference applies to network environments, whether an office intranet or a home network. Outlook Express was designed for use on a single computer and so its message store and settings cannot be stored on a server. Outlook however was tailor-made for networks, and so its message store can be on a central server that many machines can access. If you need to access your e-mail from more than one machine on your network, Outlook Express is just not the solution for you.
The list of differences could easily be extended to consume all the space for this column. For more details and help in choosing see Differences between Outlook and Outlook Express. The Crabby Office Lady, in her regular column on the Microsoft Office Web site, includes a handy table to compare features in Outlook and Outlook Express: Brothers, not twins.
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