How can i transfer all mails and email address in MS Outlook 2000 from one computer to another without change?

Question

I want to change my computer so I want to transfer all mails as it is from my present computer to new computer. I am using MS Outlook 2000

Answer 1

Hi,



Follow the below mentioned steps carefully. It may sound complicated but trust me, it isn't:



Open the MS Outlook on your old computer. Go to "File" and "Import and export". Choose "Export to a file", click "Next". Choose "peronal folder file (.pst)" in the next dialog. In the next dialog you will be asked what files and folders you would like to export. Click on "personal folders". Check the checkbox "include subfolders". Click next, choose "allow duplicates to be created" and click next. Choose the location you would want outlook to export the files to, prefrably desktop. Click next.



Outlook will now create a .pst file called 'backup'. You need to get this file on to your new computer. Do so using a flash drive, burn it on a CD, email it to yourself or use a cross cable.



Assuming that you copied the backup file onto your new computer and its now placed on the desktop. Open the Outlook on your new computer. Go to the File>Import and export dialog like you did before. Choose "import from an application or file" click next. Choose "personal folder file (.pst), click next. Point to the backup file on your desktop by using the "browse" button. Choose "allow duplicates to be creatd" and click next. Outlook will import all our old emails, addresses, and other folders.



All the best!

Answer 2

The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft® Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information . The hard part is locating the files...

Right-clicking on the Outlook Today icon found in your Outlook shortcuts, or the Outlook Today icon found in your folder list and then left-click "Properties".

Once the Properties dialog box is displayed, click the "Advanced" button.

The "Path...", indicates where your Personal Folder file can be found.



Write this path down and navigate to the designated folder (Outlook in this example)

OR

use your mouse cursor to copy (CTRL + C) and paste (CTRL + V) the path into Windows Explorer. Then, delete the "outlook.pst" at the end of the path and press the "Enter" key on your keyboard. Explorer will automatically open the folder containing your Personal Folder.



Within the folder you should find an outlook.pst file . Copy and paste this file to a Zip disk or other backup source. It will probably be too large to copy to a floppy disk. If you archive your email, be sure to backup the archive.pst file as well.

Below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.

Personal Folders .pst files

Outlook Bar shortcuts .fav files

Rules Wizard rules .rwz files

Nicknames .nick files

Customized toolbar settings outcmd.dat

Customized system folder views Views.dat

Macros and VBA programs VbaProject.otm

Signatures .rtf, .htm, and .txt files

Stationary .htm files

Templates .oft files

Dictionary .dic files

Stores a reference to which extensions (addins) you have loaded. extend.dat files

If you have followed the steps above to backup your Outlook data, restoring is simple. All you do is copy the backup PST file(s) into the folder that you located when you initially backed up your work.

Keep in mind that if you overwrite your existing PST file with your backup PST file, any new data since the time of the backup will be deleted. If you have recent data that is not on the backup copy of your PST file and you don't want to loose the recent data, then you can use the "Import" command to add data instead of overwriting data.

Answer 3

In outlook on your old computer use 'file' -> 'import/export' menu to export all of your email and contacts and so on to a .pst file.



Copy the .pst file onto the new computer



On the new computer use 'file' -> 'import/export' menu to import the .pst file into the new outlook.



That's fine as long as you don't exceed the maximum size of .pst file. Some versions fail with .pst files over 2Gb. If you do have this problem, use the same route but export then import a folder at a time. Or even part of a folder at a time.

Answer 4

In outlook file menu select expot and save this *.pst file and in the other system import this file ....

Answer 5

Find your .pst file. Save it. Put it on the new computer.